How to Use Add to CRM with Notion

Introduction

Notion is an all-in-one workspace for notes, docs, and databases. Teams use Notion databases as lightweight CRMs to manage contacts and deal pipelines.

Add to CRM is a Chrome extension that lets you add contacts and companies to Notion directly from LinkedIn, Gmail, and Outlook — with one click. It enriches profiles with verified emails, phone numbers, job titles, and company data before saving them to your CRM, so you spend less time on manual data entry and more time selling.

This guide walks you through setting up Add to CRM and using it with Notion.

Step 1: Install the Chrome Extension

1. Visit the Add to CRM for Notion listing on the Chrome Web Store.
2. Click Add to Chrome and confirm the installation.
3. Once installed, you'll see the Add to CRM icon in your Chrome toolbar. Click the puzzle piece icon in your toolbar to pin it for easy access.

Step 2: Create Your Account

1. After installing, click the extension icon or go to addtocrm.com/signup?software=notion.
2. Sign up with Google (recommended for fastest setup) or create an account with your email and password.
3. Notion will be pre-selected as your CRM during signup.

Step 3: Connect Your Notion Account

Before You Connect

Before connecting, you'll need Notion database URLs for your contacts and companies:

1. Open Notion and create (or find) a database for your contacts.
2. Copy the database URL from your browser's address bar.
3. Paste it into the Contacts Database URL field in Add to CRM.
4. Repeat for your Companies database and paste it into the Companies Database URL field.

When you authorize the connection, make sure to grant Add to CRM access to the pages containing these databases.

Connecting your Notion account is quick and secure using OAuth:

1. In the Add to CRM connection settings, click Connect to Notion.
2. You'll be redirected to Notion's official login page.
3. Sign in and approve the connection.
4. You'll be redirected back to Add to CRM, and your Notion account will be connected.

Your credentials are handled securely through OAuth — Add to CRM never sees your password.

Step 4: Using Add to CRM on LinkedIn

Once connected, you can start adding contacts from LinkedIn:

1. Navigate to any LinkedIn profile.
2. You'll see a floating Add to CRM button on the right side of the page.
3. Click the button to open the side panel, which displays the person's enriched profile — including verified email addresses, phone numbers, job title, company info, and more.
4. Click Add to Notion to save the contact and company to your CRM.
5. A green checkmark confirms the contact was added successfully.

You can also click View in Notion to jump directly to the newly created record in your CRM.

If the contact already exists in your CRM, Add to CRM will detect the duplicate and let you update the existing record instead.

Step 5: Using Add to CRM in Gmail and Outlook

Add to CRM also works inside Gmail and Outlook:

1. Open any email in Gmail or Outlook.
2. You'll see an Add to CRM button next to the sender's name and email recipients.
3. Click the button to open the side panel with the contact's enriched data.
4. Click Add to Notion to save the contact — the same flow as LinkedIn.

This works for both incoming and outgoing emails, so you can capture contacts from any conversation.

Key Features

Data Enrichment

Every time you view a contact, Add to CRM automatically enriches their profile with data from multiple providers. You get verified email addresses, phone numbers, job titles, company details, social profiles, and more — all without leaving LinkedIn, Gmail, or Outlook.

One-Click CRM Entry

Add contacts and companies to Notion with a single click. Add to CRM handles the formatting and field mapping so the data arrives in your CRM exactly how you need it.

Duplicate Detection

Before adding a contact, Add to CRM checks if they already exist in Notion. If a match is found, you can update the existing record instead of creating a duplicate.

Custom Field Mapping

Map enrichment data to any field in Notion — including custom fields. Go to the Field Mapping page in your Add to CRM dashboard to configure which data points map to which CRM fields.

Text Expander with Dynamic Variables

Create reusable text snippets with dynamic variables like {first_name}, {company}, and {job_title}. Type a shortcut to instantly expand personalized messages in any text field on any website.

AI Message Generation

Generate personalized outreach messages with AI. Based on the contact's profile data, Add to CRM can draft connection requests, follow-up emails, and other messages tailored to each person.

Get Started

Ready to streamline your Notion workflow? Sign up for Add to CRM and start adding contacts from LinkedIn, Gmail, and Outlook in minutes.

For more information, visit the Add to CRM for Notion page.